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Accommodation

Hotel bookings are no longer available via the online registration form. Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

If you are making a new booking request please remember to include in your message the following details: Arrival and departure date Bed type required (i.e. King or Twin).

Please note the hotel will request your credit card details to secure the booking. In addition please also note that your booking or change is not confirmed until your receive the confirmation from the hotel.

Please note - Novotel Sydney on Darling Harbour and Hotel Ibis Darling Harbour have the same contact email address. To enable the hotel to respond to your email in a timely manner please ensure the hotel name that you require is noted within the text of your email request.

Please note as per the terms and conditions of all accommodation bookings: All deposits are non -refundable if reservation is cancelled on or after the 03 August 2009 and will also be forfeited if you do not arrive on the date for which you have booked for. If you have used credit card details to guarantee your reservation please be aware one nights room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or you fail to arrive on the specified date.

Form not available at this time.

Several categories of accommodation have been reserved for Conference delegates.

Should you require child minding facilities during your stay, please contact your hotel for further information. Hotels require a minimum of 24 hours notice to book child minding services

24 hours notice is required.

Hotel
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartment
Studio Room: Either 1 double bed OR 2 single beds & combined bedroom and living area.
1 Bedroom Apartment: An apartment with 1 double bed.
2 Bedroom Apartment: Either 1 double and 2 single beds OR 2 double beds

Please note bedding configurations are subject to hotel availability.

Star Rating	Distance to Conference Venue	Hotel	Room Type	Room only rate per room per night	Room & breakfast rate per room per night	Reward Program
4.5	3 minute walk	Novotel Sydney on Darling Harbour	Pyrmont View Room SGL	A$229.00	A$249.00	A-Club
			Pyrmont View Room DBL/TWN	A$229.00	A$269.00
			Harbour View Room SGL	A$259.00	A$279.00
			Harbour View Room DBL/TWN	A$259.00	A$299.00
4.5	2 minute walk	Oaks Goldsbrough Apartment Darling Harbour	Studio Room SGL/DBL/TWN	A$173.00	N/A	Nil Applicable
			One Bedroom Apartment	A$195.00	N/A
			Two Bedroom Apartment	A$316.00	N/A
3.5	4 minute walk	Hotel Ibis Darling Harbour	Pyrmont View Room SGL	A$159.00	A$172.00	A-Club
			Pyrmont View Room DBL/TWN	A$159.00	A$185.00
			Harbour View Room SGL	A$189.00	A$202.00
			Harbour View Room DBL/TWN	A$189.00	A$215.00
3.5	10-15 minute walk OR 5-10 minutes by Light Rail	Metro Hotel Sydney Central	Standard Room SGL	A$149.00	A$167.00	Qantas Frequent Flyer
			Standard Room DBL/TWN	A$155.00	A$191.00

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Please Note:

• The above rates include the Australian Goods and Services Tax (GST).
• Accommodation provided at Oaks Apartments is not subject to application of the GST. A tax invoice will therefore not be issued by Oaks; however, a non tax invoice/receipt will be issued.
• Rates may increase without notice due to changes in government charges, taxes or levies.
• Room only rates do not include breakfast.
• Bed and breakfast rates include full buffet breakfast
• Metro Hotel Sydney Central nightly rates include one daily Light Rail pass for a single occupancy and two daily Light Rail passes for a double or twin occupancy.
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation.

Check-in and Check-out times

Many international flights arrive into Australia in the early morning. For most hotels, check-in time is 2.00pm and check-out time is 10.00am. Should you wish to guarantee check-in before 2.00pm you will need to pre-book, and pay for the previous night. If you wish to guarantee a late checkout you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate this on your registration form.

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed in this brochure, the Conference Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently.

Ph: (61) 2 9265 0700 Fax: (61) 2 9267 5443 E-mail: aaqhc2009@tourhosts.com.au

Rates and Reward Programs

Accommodation held by the Conference Managers has been secured at highly competitive rates for Conference delegates. In addition, delegates who are members of the listed reward programs can earn points by staying at the corresponding hotel. Members should provide their membership card to Reception when checking into the hotel.

Deposit

Rooms are being held by the Conference Managers on behalf of the delegates until 3 August 2009. All hotel accommodation bookings must be accompanied by a minimum one night’s room rate or credit card details in order to secure a reservation. The Conference Managers will accept accommodation deposits up until 3 August 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Conference Managers after 3 August 2009 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How To Book Accommodation

To book, complete the Online Registration Form. The Conference Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Conference Managers and not directly to the hotel. Please note that any changes should be made to the Conference Managers by 19 August 2009. Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Hotel Check in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking.

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds

The deposit is non-refundable at 3 August 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.

© 2008 AAQHC 2009-7th Australasian Conference on Safety and Quality in Health Care.